Business & Operations Staff Job Postings

We are currently looking to hire for the following roles:

  • Executive Assistant to Head of School & Deputy Head of School 
  • Human Resources Offier (Benefits)
  • IT Specialist (Network)
  • Assistant Accountant
  • Messenger / Office Assistant

Further details can be found below.

1.  Executive Assistant to Head of School & Deputy Head of School

We are looking for an Executive Assistant will provide high-level administrative support to the Head of School and Deputy Head of School. The ideal candidate will have a positive approach and the ability to learn quickly. The individual must be able to work efficiently and under pressure at times, handling a wide variety of activities and confidential matters with discretion.

Successful candidate will have strong organizational and time management skills; excellent oral and written communication; experience working in a supportive role, preferably in an educational setting. Must have good judgment, patience, and flexibility.

Duties & Responsibilities

  • Provide full spectrum of administrative and secretarial support to the Head of School and the Deputy Head of School
  • Handle sensitive, confidential and personal information in a professional manner
  • Preparing reports, presentations and correspondence
  • Organize meetings, schedules and able to handle complex calendar management
  • Act as School Policies gatekeeper
  • Be responsible for general communication at schoolwide level
  • Liaise with both internal and external parties
  • Assist in ad-hoc tasks

Required Qualifications & Experience

  • Degree holder with minimum 10 years' relevant experience
  • Excellent command of written and spoken English, fluent in Cantonese and Putonghua an advantage
  • Proficient in computer applications
  • Strong analytical and organizational skills
  • Attention to details, self-motivated, well-organized and high flexibility
  • Immediate available preferred

2.  Human Resources Officer (Benefits)

We are looking for an ambitious Benefits Specialist to join our team.  As a Benefits Specialist, you will be responsible for overseeing, managing and administering our employee’s rewards, perks and benefits.

Your role will be extremely important as you will be developing programmes that improve performance, engagement and satisfaction of our employees.

Reporting to Senior Manager – Human Resources, the Human Resources Officer (Benefits) is responsible for assisting in administration of all the employee benefits program including retirement plans, leave programs and policies, wellness programs and insurance policies such as health, dental, life and disability and acting as the Business Staff’s Child Protection Officer.   The Human Resources Officer (Benefits) is often responsible for coordinating with the benefits vendors and managing enrollment process; monitoring government regulations and market trends to ensure that the employee benefits programs are legal and competitive. 

Duties & Responsibilities

  • Ensure the benefits programs including group life, group medical, employee’s compensation insurance, MPF scheme, and other wellness related benefits meet the employees needs and comply with legal requirements
  • Ensure to provide accurate eligibility information of all benefits enrollments to service providers / vendors
  • Advise the School the best options for employee benefits to attract and retain employees
  • Assist in group benefits and related insurance renewals
  • Identify benefit options by studying programs/options and recommendations and communicate with insurance carriers about plans
  • Support with the maintenance of the school benefits policies & procedures
  • Assist in insurance claims or claim related issues, plan changes for employee benefits
  • Provide guidance and interpretation to employee by coaching, counseling and mentoring employees on benefits related issues
  • Communicate with insurance providers to resolve issues
  • Advise management on resolving benefits issues
  • Conduct presentations to educate employees about their benefits
  • Inform employees about any changes to the benefits structure
  • Keep up-to-date records of each employee’s benefits profile
  • Build and maintain relationships with health and retirement plan providers
  • Evaluate existing benefits programs against peer schools to determine competitiveness, trends and developments, keep abreast with new trends and best practices in this field
  • Report to Hong Kong Labour Department any employee’s accidents / death and work with our insurance providers to give adequate support to the employee and family
  • Process and manage all leave requests and maintain a current leave system in HRMS
  • Act as one of School’s Child Protection Officers for business and operations staff
  • Provide child protection training to newly joined B&O and supply employee
  • Assist with new staff orientations
  • Carry out any additional duties, which may be assigned by the Senior Manager Human Resources and/or Director of Business Administration.

Required Qualifications & Experience

  • Degree in a related field such as Human Resources, Business Management / Administration;
  • Minimum 5 years of working experience in employee benefits field;
  • Strong experience and solid understanding of HR policies, procedures and practices, and knowledge of best practices;
  • Extensive knowledge of employee benefits and applicable laws;
  • Strong interpersonal skills and excellent communication skills, proficient in English, Putonghua and Cantonese;
  • Strong problem solving and analytical skills, detailed oriented and able to multi-task;
  • A good team player and able to work well both independently and collaboratively in a fast-paced environment;
  • Dynamic and driven, hands-on experience with HR software and fully comfortable with technology;
  • Ability to challenge existing procedures and practices to further improve effectiveness and efficiency;
  • Hands-on experience with quantitative and qualitative research
  • Ability to represent the school in a positive manner at all times;
  • Ability to inspire trust and confidence in working with members of the school community and effectively communicate the mission of CDNIS

Desirable Qualifications & Experience

  • Experience in the education sector as a human resources officer;
  • Local experience in Hong Kong in a similar role

3.  I.T. Specialist - Network

We are looking for a I.T. Specialist - Network.

Reporting to the IT Manager, the IT Specialist is responsible for the management, installation, maintenance and availability of the network infrastructure, including the hardware and software infrastructure and management of network security. He / She provides technical supports to ensure smooth and effective day to day operation of ICT services.

Duties & Responsibilities

Network and Security Supports:

  • Liaise with vendors; obtain quotations for the provision of IT solutions; scheduling with IT vendors; working with IT vendors; verifying quality of work from IT vendors; acceptance of work provided by IT vendors
  • Set up, monitor and maintain the computer network systems for the School
  • Troubleshoot problems with network connectivity for various hardware and software
  • Review the network requirements of the School. Analyse end-user and other stakeholders requirements to ensure better contribution to the development and maintenance of network infrastructure along with other IT team members
  • Document composition such as design specification, deployment guide, admin guide, user guide, etc.
  • Monitor security systems for potential threats and intrusion signs and make sure that security patches are always up to date
  • Analyse and report computer network security breaches or attempted breaches
  • Perform system security and backup 

  • Provide technical guidance and assistance to the other systems staff as required
  • Respond to operational emergency situations (including off-hours calls)

Infrastructure and Operation Supports:

  • Setup, install, upgrade, and configure computer systems and peripheral equipment, including telephony equipment and VoIP systems
  • Administer data security, including directory, group policy, firewalls, antivirus, email security, etc.
  • Project manage all school ICT installations
  • Perform routine tasks to maintain user accounts and permissions

Required Qualifications & Experience

  • Degree / Diploma in Computer Science, or information systems or related field preferred
  • At least 5 years of experience as network specialist in an IT environment (preferably working in a multi-platform environment)
  • Extensive knowledge of networking protocols, technologies and security. Well- acquainted with the advanced technologies. Cisco network professional preferred.
  • Ability to analyse, interpret and use judgment in the resolution of problems.
  • Confident, creative, energetic, dynamic, and resourceful.
  • Excellent interpersonal and communication (oral and written) skills.  Fluent in English.  Cantonese is a must.
  • Strong organisational skills; proactive; ability to organize daily tasks; work independently and as a member of a team
  • Physical ability to perform the assigned duties; or an equivalent combination of training and experience.

4.  Assistant Accountant

We are looking for an Assistant Accountant.

The Assistant Accountant is the process owner for the Accounts Payable function and is also providing financial/management reports and analysis to management. The Assistant Accountant ensures the timely and accurate payment in accordance with applicable regulations, policies and procedures, provides quality analysis and evaluates the process continuously for improvement.

Job Duties & Responsibilities

  • Handle the accounts payable (A/P) function including day to day financial transactions, reconciliations, month / year-end closing and general ledger entries
  • Be one of the key A/P control gatekeepers, ensuring payments are made in a timely and accurate manner while adhering to established policies and procedures
  • Be the key contact within the School for accounts payables by establishing and maintaining relationships with existing and new vendors.  Work closely with key stakeholders to resolve payments issues and inquiries
  • Be the process owner of the accounts payable function; coordinating with other functions to continuously improve process flow and achieve best practice
  • Prepare monthly financial/management reports and analysis in a timely manner
  • Support internal and external audits
  • Participate in ad hoc projects and tasks when necessary

Job Requirements

  • Bachelor degree holder in accounting
  • At least 3 years working experience in accounting, and having experience in handling the full set of financial statements is preferred
  • Confident and have an outgoing personality. A team player with great collaboration skills
  • Good command of written and spoken English and Chinese
  • Self-starter, takes initiative, excellent communication and listening skills
  • Great time management and organization skills and keen attention to detail.  Must be able to meet deadlines
  • Proficiency in using MS excel and word.  Experience in the SAP B1 accounting system would be an advantage

5.  Messenger / Office Assistant

Job Duties & Responsibilities

  • Perform internal office duties
  • Perform external duties such as delivery/collection of correspondences, banks, post office, government departments, etc
  • Occasional driving duties may be required
  • Assist in ad-hoc tasks

Job Requirements

  • Minimum 5 years’ relevant experience
  • Completed Form 5 educational level
  • Ability to communicate in English and in Chinese
  • Knowledge of computer applications
  • Holding a valid Hong Kong driving licence will be an advantage
  • Immediate available preferred

For Application

Please include a covering letter, a detailed résumé, the names and contact information of three references to jobs@cdnis.edu.hk

Candidates should note, however, that in the event outstanding applicants are identified early for any of the above position(s), CDNIS reserves the right to make an appointment before the closing date (if applicable).  For this reason, it is important that interested candidates apply as soon as possible.

Successful candidates will be short-listed and will be contacted for interviews.

 

Safety is Our First Priority

CDNIS believes that every child has the right to grow up in a healthy, safe, secure and supportive environment.  As an institution CDNIS prioritises and promotes child protection above all else and adopts a strict zero tolerance policy towards the mistreatment or abuse of children.

CDNIS supports the International Task Force on Child Protection (ITFCP) Reports and Recommendations and we hold ourselves to a high standard of effective recruitment practices with specific attention to Child Protection.

As part of our safer recruitment procedures, CDNIS conducts pre-employment  reference checks before confirming any appointment.  Furthermore, CDNIS requests all successful candidates to undergo criminal record checks at their local police and/or Sexual Conviction Record Check (SCRC) in Hong Kong.

Personal data is collected and used for recruitment purposes only.